Editing Recurring Calendar Event

A recurring event is one calendar event with many dates, such as a market every Saturday. You can change all of its dates at once, or change or cancel a single date without touching the others. To create a recurring event, see Calendar Events.

Change Every Date

Open the event and select Edit. In the When section, change the start or end time, or the Repeats settings: how often it repeats, and when it Ends (after a number of times, or on a date). Save the event. The change applies to every date.

Dates you changed or cancelled one by one (see below) keep those changes.

Advanced: Choose the Days

Open Advanced below the Repeats settings to set which days the event falls on. What it shows depends on the Repeats choice:

• days or weeks: on days shows a button for each day of the week (S M T W T F S). Select every day the event happens, for example Saturday and Sunday. A selected day turns dark. If none is selected, the event repeats on the weekday of its start date.

• months or years: on the has two lists for a pattern such as the Second Tuesday, the Last weekday or the First weekend day of the month. Leave them on “- Select -” to repeat on the same date as the start date, such as the 15th.

Make the event’s Start date the first real date of the pattern, for example the first second Tuesday.

When Ends is set to After, the number counts dates, not weeks. An event every Saturday and Sunday that ends after 6 times runs for three weekends. Raise the number, or use On Date, when you add days.

Change One Date

1. On the event’s Edit form, select Manage Instances below the Repeats settings. The button appears only on an event that already repeats. If your browser asks whether to leave the page, choose Leave (save first if you changed anything on the form).
2. The Manage Instances page lists every date. Select Override beside the date you want to change.

3. Change the Start and End date or time for this date.
4. Optional: Title Override replaces the event’s title for this date only, for example “Farmers Market and Craft Fair”. Leave it blank to keep the usual title.
5. Optional: Additional Information adds a note shown with this date on the event’s page, such as “This week the market opens an hour later.”
6. Select Save.

Cancel One Date

On the Manage Instances page, open the arrow beside the date’s Override button and choose Remove Instance. Confirm with Remove Instance. The date is taken off the calendar.

Undo a Change

On the Manage Instances page, a changed date shows in italics and a cancelled date is crossed out. Select Restore Default beside it to put it back to the event’s usual date and time. For a changed date, it’s under the arrow beside Reschedule; use Reschedule to change that date again.

Changes on the Manage Instances page apply right away. The Save button at the bottom of the list takes you back to the event’s page.

Tips

• To end a series early, edit the event and change when it Ends, rather than removing each date.
• A change to the description, location or image on the Edit form applies to every date. For a note about one date, use Additional Information.